AI Sprint
Services
Training makes the jobs you already do faster. A Sprint asks whether they’re the right jobs. We take one process that runs across a team, work out what’s actually wrong with it, and rebuild it with the people who run it.
Who it’s for
Teams where people are already handy with AI on their own jobs, and the business now wants to take one whole workflow and make it genuinely better. Work that passes between several people, not one person’s task.
Before the Sprint
Two things happen first.
Agree what this workflow is actually for. Speed, quality, volume, fewer mistakes. Pick what matters, because it decides what we optimise for and how we’ll know it worked.
Baseline it, starting as soon as we agree to go ahead rather than in week one. Whoever does the work keeps a rough note as they go, when they did it and roughly how long it took. Nobody can accurately remember this afterwards, and the baseline is what we measure the change against. Interviews can start early too, and the sooner they do the more real data we have.
Do this properly and the first week of the Sprint gets cut roughly in half.
The Sprint
You don’t get told the answer in week one. The first half is understanding how the work really runs. The second half is agreeing what it should be and building it.
A typical four weeks. Shown as the shape it usually takes, not fixed dates.
- Week 1 About two hours each, plus a one-hour workshop. Virtual.
Gather and map
We interview everyone involved in the process, separately, twice. How the work actually gets done, not how the process document says it does, including the times it went wrong. Then one workshop to put what we heard in front of you and agree where the pain actually sits.
You getA map of how the work happens, step by step. Every step with what goes in, what comes out, which system it happens in, how long it takes and how often.
We need from youTwo interviews each with everyone who touches the process, and the people who do the work in the workshop, not just whoever owns it.
- Week 2 One hour, or two if it needs a second look. Virtual.
Agree the target state
Every option that might address what we found, across people, process and technology. Not just the AI ones. Some of what comes out of this is a rule change or dropping a step entirely. We score them on impact, effort and cost, and put them to you alongside what we think the workflow should become. If you want it changed, we change it and come back.
You getAn agreed target state, with the map redrawn to show it, and the options behind it scored so you can see why.
We need from youOne hour to review it. A second only if you want changes made first. Otherwise this week is mostly us.
- Weeks 3 and 4 Two to three days a week, in your office.
Build and measure
We build the agreed changes on the real process and try them. Whatever shows measurable benefit against your baseline stays, whatever doesn’t gets dropped. Then the winner goes in place, running. The four weeks end with a playback: the new process run end to end in front of the people who will use it, with the numbers and the handover done in the room rather than by email.
You getThe process running differently and in place, evidence it worked against the baseline you set, and the method and templates so you can do the next one yourselves.
We need from youMore than any other phase. It’s being set up by your people, in your systems, on your real work. That’s the point. Doing it yourselves is how you can do the next one without us.
What you leave with
A process that runs differently, in place and working.
Evidence it worked, measured against the baseline you set at the start.
The method and the templates, so you can do the next one yourselves.
A costed roadmap of what to do next.
Afterwards
You get a recap of what was built, how it runs and what it saved, written down rather than left in someone’s head.
And I’m around for questions for a couple of weeks after the Sprint ends.
Format and price
A typical four weeks, sometimes less if your prep is done. £3,500 plus VAT.
The first two weeks are virtual. The last two are two to three days a week together in your office.
See what this looks like in practice
Hotel Mike
From two new retailers a month to six.
We redesigned and implemented the brand’s 13-step retailer-growth process across discovery, outreach, ordering and invoicing.
Goodwill
Four days a month freed across five workflows.
A four-week Sprint redesigned how Goodwill finds prospects, analyses competitors, creates content and runs paid and organic marketing.
Symbioss
Cold prospecting replaced by timely, relevant outreach.
A four-week Sprint built two connected workflows: monitoring that surfaces a real reason to make contact, and event prep that works on the day.